Hillstone St Lucia

Yes, we cater for dietary requirements. You will need to advise your wedding coordinator of the guest name and their specific dietary requirement, request, or preference during the planning stages. Final dietaries will need to be submitted ten days prior to your wedding. Preadvised standard dietary requirements may have a surcharge. Pre-advised requests and lifestyle preferred meals (i.e., Paleo) will be subject to Executive Chef’s approval, and will most likely incur a surcharge. Many of our menu items are suitable for guests with dietary requirements or can be altered to accommodate guests with specific dietary needs. Please note if guests with advised dietary requirements change their mind on the day, we are unable to provide an alternative meal as our chefs will cater for guests specific requirements as requested

We can arrange a meal for your suppliers should they require one. We have two options available: $42.00 per person for a main meal and non-alcoholic beverages $22.00 per person for tortilla wraps and non-alcoholic beverages 

Yes, we can arrange for your wedding cake to be served as dessert with fresh cream and berry coulis to all of your guests. All our menus are reduced by $6.50 per person when having cake as dessert.

Cakes must be prepared in a commercial kitchen, or if being prepared at home, the baker must have a kitchen that has been approved by the council and hold a food safety licence. Delivery of wedding cakes is usually from 9am on the day of your wedding, however day before delivery is permitted, with approval from your wedding coordinator.

Hillstone staff are here to help and want to take the stress out of your wedding day so you can enjoy the experience. We are more than happy to setup all your name cards, wedding favours, guest book and any other small decorations. If your centrepieces are one piece per table, we are happy to put these out on the tables for you. The only things that we do not set up for you are hanging baubles or pompoms, draping of any kind, complex centrepieces and arranging flowers. You are welcome to have a friend or stylist set these for you. We require everything to be delivered in your drop off meeting. 

Hillstone reserves the right to book other functions in the same room, up to an hour before the scheduled commencement time, and an hour after the scheduled finishing time. This may affect the allowed drop off and pick up times for your suppliers. Please liaise with your wedding coordinator about availability of the room for bump in and bump out of your theming. If you are hiring furniture such as bentwood chairs, the company is required to put the chairs in place around the tables, and complete all setup such as placing cushions and removing the cover. Pack down of the chairs will be determined closer to the date and depends on the room reset. The company must come in the following day by 10am to remove the chairs from the venue. If Hillstone St Lucia staff are required to move, setup or pack down chairs there will be a staff fee determined by the wedding coordinator.

We would love to see you six to eight weeks prior to your wedding to finalise your menu, beverages and final details for the reception, as outlined on the Finalisation Checklist. Your Wedding Coordinator will be in contact with you to organise this meeting.

Please be advised that we cannot guarantee any changes to your food and beverage menu made within two weeks prior to your wedding date. Changes within this time frame, if possible, may incur an additional charge as outlined on the Finalisation Checklist. Your Wedding Coordinator will be in contact with you to organise this meeting.

Yes, wedding party photographs are allowed to be taken on the golf course, but only with golf buggy hire which can be hired through St Lucia Golf Links. Use of the buggies and the course itself is subject to the Terms & Conditions of the Brisbane City Council. Areas surrounding Hillstone St Lucia, including its function rooms and outside ceremony areas may be used, subject to availability. Please see your dedicated wedding coordinator for more details.

The majority of your belongings must be taken with an allocated guest at the end of your wedding, unless prior arrangements have been made. Hillstone St Lucia accepts no responsibility for belongs left at the venue after this time. Your wishing well MUST be taken with you at the conclusion of your wedding.

All our wedding packages are inclusive of beverage packages and you have the option to upgrade or extend your package. If a beverage package isn’t for you, we are happy to change to a bar tab. Nominate a selection of drinks for your guests, and a dollar limit, and we’ll run a tab for you. A minimum of $20.00 per person is required prior to the event, and any additional amount will be invoiced after your wedding. All drinks are served either by wait staff with tray service or to the table once seated. Guests welcome to visit the bar if they would like to order their own drink, however we do offer full table service. The bar is well stocked and is always available for guests to purchase their own beverages that are not included. 

We cater for children from three to twelve years with a specially designed children's menu. We also have a special rate (dependant on the package chosen) for any adolescent guests between 13 - 17 years of age. We do not have babysitting facilities at the venue. If you would like a separate area for children, this can be organised, pending availability, however a hired nanny or carer will be required. No children are to be left unattended at any time.

We allow real candles to be used in all our function rooms and adjoining terraces. We do require that any flames placed on the ground must be enclosed. All candles placed on guest tables as decoration must be on or in a holder of some kind. No open flames are to be placed in our bathrooms.