The Calyx at the Royal Botanic Garden Sydney

All catering is to be provided by the exclusive caterer, Laissez-Faire catering.

No external food or beverages are to be brought into the Venue unless previous confirmation is provided in writing by the Trust. Additional fees may apply. 

Set up and pack down must be completed within the occupation time listed on the contract. All equipment must be removed at the end of the event.

There is minimal furniture supplied at The Calyx. The following furniture and items are available for use for your event, subject to availability.

• Outdoor furniture including umbrellas, cafe tables, and tall cocktail tables.
• 1 black lectern
• Indoor wooden benches

It is the hirer’s responsibility to arrange all other furniture. Our event specialists are able to assist with details of furniture hire companies who are familiar with the venue.

AV Equipment included in your venue hire fee follows;

Screens

• 2 x 9 panel screens in function spaces
• 1 x 65" TV on portable stand
• Full connectivity to multipurpose media player

Audio

• An audio system suitable for speeches and background music.

• 2 x wireless hand-held microphones included
• Wall mounted speakers throughout interior of the venue

All event decorations need to be planned and installed as free-standing items.

The attachment of decorations, signage, banners, or other items to internal or external walls, trees, buildings, heritage features or other fixed structures including the white framework on the Terrace is not permitted. Only cut flowers or cut foliage are permitted in the Calyx. No soil or weeds are permitted to be brought on site. Flower petals are welcome but must be removed at conclusion of the event or wedding.

Should you require any of the following items at your event or wedding, please contact your event coordinator to seek approval.

• Balloons

Some balloons may be permitted within The Calyx. Balloons must be weighted and cannot be tied to any structure or tree.

• Candles

Open flames are not permitted however candles placed on solid flooring within glass candleholders (to prevent exposure of naked flames and leaking of wax on surfaces), may be approved on application. Flameless candles are encouraged.

• Hanging structures (i.e. chandeliers)

Rigging points located in the Exhibition Space and on the Island Terrace (grey beams) may only be used for static displays. These points are limited to 60kg dead weight. Anything heavier will need to be a free-standing structure.

All decorations, hardware and debris are to be removed post event.