Wild Heart Events

We tend to spend 50+ hours planning and setting up an average size wedding. From the initial enquiry to the styling consultation, creative brainstorming, finalizing ideas, props and suppliers.

We typically work a 12-16 hour day before a wedding, setting up and styling the venue. Then on the day of the wedding we are usually back for another 5-6 hours, setting up any props outside and doing all the last minute things like floral work on cakes, lighting candles throughout the venue, scattering fresh rose petals down the aisle, etc. After the Ceremony and/or Reception, we then we come back to pack everything down, clean it all and return it to suppliers or storage. 

If bump-in time is tight, all of this work needs to be done much quicker with a much larger crew of helpers.

During your initial Styling Consultation, we will spend at least an hour and a half together, so you can brief us on what you have in mind and we can toss lots of ideas around. This helps us get to know each other and gives me a really good feel for what you envision for your Wedding or special event.

From there we will phone and email each other back and forward with lots of ideas, deciding on all the different elements you would like and locking things in. We will be here for you to bounce ideas off, help you find solutions to any problems that may arise and make friendly suggestions about what will work and what might not.

In the month leading up to your big day, I prepare the run sheets, task lists and plan all the logistics of the set up. During this stage I usually have lots of questions I will email you about, to tie up any loose ends and take care of all the little details so that everything runs really smoothly on the day. 

We have been engaged by a number of clients who realised a couple of months (and once only 3 weeks!) before their Wedding that there is a lot more involved than they initially thought.

We prefer to start early and have the time to explore all the options and enjoy the process with you. In saying that though, if you have bitten off more than you can chew, don’t be scared to contact us!    

You could use a stylist if you:

* Are stuck for design ideas or inspiration

* Have too many ideas and styles you like and you are having trouble making these work together

* Want to see your vision come to life

* Are not sure where to start

* Have a difficult venue or location to set-up and style

* Have a short bump-in & bump-out time at your venue

* Don’t want the stress of doing it yourself

* Don’t want to burden your family and friends

* Want to be prepared for potential disasters - like rain

* Don’t want to pack up after your event

* Want to relax and enjoy the lead-up to your wedding or event

Yes, a site visit is a must so we can walk around the venue together and get a really good feel for the space, ceiling heights, furniture and facilities available, etc. If possible, we will meet for your initial Styling Consultation at the venue, so we can chat about all the different styling elements and possibilities while we are there in the space.

We require an initial 25% Deposit to confirm any booking for Styling or Floral work and for us to reserve the date for you.

The final balance on Styling work is due 2 weeks prior to your event date.

The final balance on Floral work is due 3 weeks prior to your event date.

For Prop Hire, we require a 50% Deposit at the time of Booking, to reserve your items for your Event date. The final balance and a refundable Bond is due 2 weeks prior to your event date.

There is so much work that goes on behind-the-scenes leading up to an event, on the day and after the event. What may look like just a 2 hour ‘bump in’ at a venue is usually more like a 16-hour day for us, with packing vans & trailers, collecting furniture/props, bumping in, installation and then bumping out at midnight.

After we have packed up an event comes the cleaning. Each and every piece needs to be checked, cleaned and sorted.  Then there is the return of all the props to suppliers or storage.

Leading up to an event there is the styling consultation, site visits, design work, quoting, sourcing suppliers and items and the many hours of emails and client correspondence throughout the entire planning process.

It can take weeks, even months to source, upcycle, repair, design and build styling props for events.

We also dedicate a lot of time to our event run sheets. It’s so critical we get this part right, as these coordinate who does what and when, and also exactly what gets packed in our trailer for styling on event day.

Some other things that can influence our pricing are:

* Travel required

* How much furniture and decorating is needed

* Whether lighting is necessary

* Flowers and hanging greenery

* Size of the team needed

* How long it may take to set up

* How much time is allowed to set up (the less time for bump-in, the more staff required)

* Accessibility to the venue (is it quick & easy to load & unload, or is it up several flights of stairs?)

* Parking at the venue for van/truck access to unload furniture and props (if there is a large distance to walk to your Ceremony location or Venue,       extra staff will be needed and probably trolleys to transport everything too)

* Site visits

* Supplier management

* Bump out procedures

An Event Stylist will work with you to design, set-up and pack-down the styling for your Wedding or special event.

A Stylist will:

* Meet with you to discuss your ideas for how you would like your event to look and feel.

* Work collaboratively with you to create a unique and personal style for your event. If it is a Wedding, this will include the Ceremony and Reception. Including lighting, furniture, flowers and other props and special little touches.

* Hire out styling items from their own inventory of goods.

* Source specific items and props for you on request, including obtaining quotes from different suppliers.

* Have everything ready to go for the event day.

* Be there on the day – and often in the days leading up - to set up your styling and work their magic on the venue.

* Be there after the event to pack-down all of the props and styling.

Yes, absolutely! We are used to working with different budgets and coming up with creative ways to transform spaces and do things a bit differently. We are happy to work with any props or items you source or supply as well.    

Yes, we offer several different levels of service. We are always happy to have more hands on deck, so you are welcome to do as little or as much as you would like to. 

Many DIY brides tend to buy items in bulk for their table centerpieces, etc, with a view to selling them after their wedding. The market is currently quote flooded with these, so it is becoming harder to on-sell wedding items. This can result in you having to store these items for months, only to end up selling at a significantly lower price just to get rid of them.

A Stylist may already have these items, or can outsource them for you instead – often at less cost than buying them. They then set them up, pack them down and you don’t have to worry about storage, organisation, or the hassle of trying to resell them after your event.